Deposit Data
Are You Ready to Deposit Data to PCODR?
*Please note, data depositing is currently limited to PCORI Awardees.
Pre-Deposit: Meetings can be arranged with PCODR staff to ask any questions you may have regarding what needs to be deposited and what preparations are needed to have files ready to deposit (guided by the Checklist for PCODR Data Deposit). A Data Contributor Agreement (DCA) (docx), will be shared with Awardees and must be signed prior to submission of the Draft Final Research Report (DFRR). A Data Sharing Kick-Off Call will be held with Awardees and PCODR staff after DFRR submission to review data de-identification and preparation of the Full Data Package for deposition.
DCA Submission Instructions: The DCA should be processed through the Participating Awardee institution’s appropriate channel (such as the office of general counsel) and a signed version should be sent to [email protected] with the acronym PCODR in the subject of the message. If any edits are requested by the institution, please submit a tracked changes version of the DCA to [email protected] with the acronym PCODR in the subject of the message.
Deposit: This stage begins once the DCA is signed, Awardees have submitted their DFRR, and the Data Sharing Kick-Off Call has been held. Awardees will upload their datasets and associated files using ICPSR’s secure online deposit form.
Where Can You Find Help with Depositing Data to PCODR?
- Checklist for PCODR Data Deposit (Word 46K) provides steps for preparing data for deposit.
- HIPAA Privacy Rule Checklist (Word 149K) provides tips for de-identifying data before deposit.
- Data Sharing Webinar [VIDEO] gives information on the PCORI Data Sharing Policy and a detailed overview of the Patient-Centered Outcomes Data Repository (PCODR).
- Demonstration of ICPSR’s New Data Deposit System [VIDEO] provides a quick tutorial on the online tool for depositing data.
- Data Deposit Roadmap provides an overview of the steps from pre-deposit through post-release of the data.
- Frequently Asked Questions include FAQs for PCORI grantees depositing data into PCODR.
- Additional help is arranged by contacting [email protected] with any questions about depositing.
What Happens After You Deposit Data to PCODR?
After you submit your data to ICPSR:
- Pre-Acceptance: The data package will be reviewed to determine completeness. Staff will contact submitter regarding missing pieces or with any remaining questions. Once corrected, the data package will be approved as complete by PCODR staff and PCORI.
- Data Curation: The data package gets a study description, the information in the data package may be organized or improved, and the data package undergoes a series of quality checks.
- Data Preservation: Curated data packages are ingested for long-term preservation where it is stored in accordance with prevailing repository standards and practice. For example, quantitative data files are preserved as ASCII format along with setup files for the statistical software packages, and documentation is preserved using XML and PDF/A.
- Data Release: Information about the availability of the curated data package is published to the repository catalog. PCODR data packages require all requests are reviewed and approved users are then required to enter into a restricted-data use agreement. Data packages containing quantitative data are made available in several widely used formats, including ASCII, tab-delimited (for use with Excel), SAS, SPSS, and Stata. Documentation is provided as PDF.
Full Data Package: The Analyzable Data Set, Full Protocol, metadata, data dictionary, full statistical analysis plan (including all amendments and all documentation for additional work processes), and analytic code from a PCORI-funded research project. At present, all PCORI research awardees are expected to deposit full data package.