Sample Forms

The forms you need to apply for access to our restricted datasets.

IDARS Forms

We use a platform called IDARS to manage Secure Download and online analysis applications.

  • Sample NACJD IDARS Restricted Data Use Agreement (pdf) – A fully executed NACJD Restricted Data Use Agreement is required for all IDARS-based applications. Although you are welcome to reference this form as a sample, please use the Data Use Agreement provided in the online application portal. You must also complete Appendix C, D, or E according to the Confidential Data Security Plan that you select.
  • NIJ Privacy Certificate for NACJD Applicants (pdf) – A fully executed NIJ Privacy Certificate is required for all IDARS-based applications that involve NIJ-sponsored restricted datasets. Because some NACJD data contain potentially disclosive information, responses of “N/A” are not acceptable. Detailed guidance and suggested responses for completing the privacy certificate are provided in an appendix near the end of the file.
  • Annual Report Template (docx) – Each year, researchers are required to submit an annual report listing any publications or presentations that used restricted data. A final report covering the same information must also be submitted upon termination of your project.
  • Request for Extension of IDARS DUA (pdf) – If, at the end of the 24-month agreement, your project still requires access to Secure Download datasets, Principal Investigators must submit a request for an extension for 24 more months. If the IRB has expired, current documentation must be included. A new Restricted Data Use Agreement is required after six (6) cumulative years of data access under the initial agreement terms.
  • Affidavit of Data Destruction (pdf) – At the end of the 24-month agreement, or after the research project has terminated (whichever comes first), Principal Investigators must destroy all restricted data files and submit an Affidavit of Data Destruction via IDARS in accordance with your Data Use Agreement. VDE users are exempt from this requirement because VDE access is automatically terminated when agreements expire.

VDE Forms

We use a platform called VDE Manage for VDE restricted data applications.

  • Sample NACJD VDE Data Use Agreement (pdf) – A fully executed NACJD Restricted Data Use Agreement is required for every VDE application. Although you are welcome to reference this form as a sample, please use the Data Use Agreement provided via email after initiating your application. Principal Investigators must also complete Appendix B.
  • Request for Extension of VDE DUA (pdf) – If, at the end of the 24-month agreement, your project still requires access to the VDE, then you must submit a request for an extension for an additional 24 months. If the IRB has expired, current approval documentation must be included. A new Restricted Data Use Agreement is required after six (6) cumulative years of renewed data access under initial agreement terms.