What is typically included in a restricted data application for SOMAR data?

The restricted data application process for accessing SOMAR data is handled through the SOMAR Data Application portal. Here is a breakdown of the typical information and documentation included in a restricted data application for SOMAR data:

  • Lead Researcher information: Includes name, contact information, and institutional affiliation of the principal investigator. In most cases, the Lead Researcher must have a Ph.D., J.D., or M.D. degree and be affiliated with an academic or research institution. Lead Researchers are also known as Principal Investigators, Lead Investigators, or Research Leads.
  • Collaborator information: Includes name, contact information, and institutional affiliation of all collaborators who will access the data. Depending on institutional requirements, collaborators may be required to be officially affiliated with the Lead Researcher’s institution.
  • Research project description: Applicants will submit a research project description that includes a description of the research project for which the data will be used and transparent information about why these specific data are being requested. 
  • Restricted Data Use Agreement: Applicants must submit a Restricted Data Use Agreement for VDE datasets. This is an agreement between the University of Michigan and the investigator’s institution, signed by both the investigator and a legal representative of the investigator’s institution, which specifies the terms of use of the restricted data.
  • IRB approval or exemption: Applicants may be required to provide IRB approval or exemption documentation for the proposed research project requiring access to a dataset in the VDE.

Characteristics of a strong application

While dataset has its own requirements, in general, a quality application includes the following:

  • Clearly defined research objectives – Explain what you aim to study
  • Practical methodology – Outline how you will analyze the data and achieve your objectives

  • Anticipated outputs – Describe the type of results, reports, or publications you plan to produce

  • Data protection measures – Detail how you’re safeguarding sensitive information

  • Required documentation – Provide any necessary documents, such as a Restricted Data Use Agreement or IRB, signed by the appropriate individuals
  • Complete and accurate information – Fill all required fields and provide information as requested, following format or domain requirements