Sample Data Management Plan for Depositing Data with ICPSR

Question 1. Maximum Appropriate Sharing of Scientific Data

Will there be maximum appropriate sharing of scientific data underlying peer-reviewed publications and other findings resulting from the work supported by this award (including preprints, refereed papers reported at conferences, and other findings)? Indicate one of the following:

• Yes
• No

💡Tip: If planning to deposit with ICPSR (or one of its NIH-sponsored repositories), you may mark yes.

Question 2. Timeline for Sharing Data

Will the scientific data underlying peer-reviewed publications be shared by the time of publication, or for other findings, by the end of the period of performance, which includes no-cost extensions? Indicate one of the following:

• Yes
• No

💡Tip: ICPSR provides options to self-publish data and/or ICPSR reviews/curates the data, which allows you to meet the NIH expectation that scientific data are shared by the time of publication, or other findings, by the end of the performance period.

Question 3. Availability of Scientific Data

Will shared scientific data be made available for at least as long as required by applicable data repository policies and/or journal policies? Indicate one of the following:

• Yes – skip to Question 5
• No – continue to Question 4

💡Tip: If planning to deposit with ICPSR (or one of its NIH-sponsored repositories), you may mark yes. Data archived at ICPSR will be preserved in perpetuity.

Question 4. If You Answered ‘No’ to Questions 1-3 …

If you answered “no” to elements 1, 2, or 3, or if you anticipate that sharing will be limited in some other way, please describe these limitations and the ethical, legal, or technical factors for them. Your response should specify a particular reason(s) for limiting sharing.

• [Answer in 300 words maximum. Hint: you may copy/paste the text provided in the “Tip” to the right for your answer, if applicable.]

💡Tip (optional copy/paste text): ICPSR’s curation staff performs a reidentification risk and harm risk review of all data to ensure confidentiality is protected in released datasets. Data cleared for public access poses minimal reidentification and harm risks and therefore has no restrictions on access. Where applicable, sensitive data will be managed in accordance with ICPSR’s restricted data dissemination practices to ensure confidentiality. If the data are restricted access, they will further be protected by terms set forth in a Restricted Data Use Agreement between the user’s institution and ICPSR.

Question 5. Protection of Participants

If scientific data derived from human research participants will be shared, will privacy, rights, and confidentiality of participants be protected as outlined in NOT-OD-22-213? Indicate one of the following:

• Yes
• No
• Not applicable

💡Tip: If planning to deposit with ICPSR, you may answer yes. ICPSR’s standard practice is to protect the information of human participants.

Question 6. Details on Data and Repository

Explain in 100 words or less the following information:

• Expected Data Type: Key types of scientific data anticipated to be generated during the project, including the species and modality, if known (e.g., “human genomic data,” “rat functional magnetic resonance imaging data”). NIH recognizes that not all data types expected to be generated in the study will meet the definition of scientific data or can be anticipated in advance. If a data type does not appear on the list, it does not imply that that data type will not be shared if it is generated in the study.
• Established Repository or Example: The repository or an example of a repository where the scientific data may be managed and shared, if the scientific data is known at time of application. NIH expects the use of established repositories for preserving and sharing scientific data when they are available.

💡Tip: Data type examples include quantitative data, qualitative data, audio or video data, administrative data, EEG/brain imaging data, geospatial data. 

Repository to list: The Inter-University Consortium for Political and Social Research (ICPSR)