Instructions for Depositing Data to the AERA Data Repository

The AERA Open journal, AERA-NSF Dissertation Fellowship, and AERA-NSF Grant Program require authors to deposit data and other study materials in ICPSR’s self-publishing repository.

Depositing data and other study materials with ICPSR’s self-publishing repository allows:

  • secondary researchers to replicate analyses from a published article without having to request additional information from the author.
  • authors to be credited, through citations, for the data that they create as part of their research.

Data deposits should include all data, annotated program code, command files, and documentation that are needed to replicate the findings of the journal article or study. For a discussion of best practice in preparing data for sharing, please refer to ICPSR’s Guide to Social Science Data Preparation and Archiving, 6th Edition.

Start deposit

  1. Start a new data deposit.
    • Click “Create New Study.”
    • Provide a descriptive project title.
    • Complete the list of Principal Investigators.
  2. Fill out the deposit form by entering study-level metadata.
  3. Under the “Data-related Publications” section, add a new entry by clicking “Add publication.”
    • Select “Manually Enter Citation” (even if you were provided a DOI), and then select “Journal Article” as the publication type.
    • Select “Is supplemented by” as the relationship.
    • Fill in the title and authors of the submitted article or manuscript (which may differ from the name of the uploaded dataset).
    • Enter the name of the AERA journal you submitted to.
    • Enter the publication date.
    • Click “Save & Apply.”
    • Click “Save & Continue” to proceed to the Deposit Data page.
  4. Upload readme, program, and data files necessary to replicate the results published in your AERA journal article.
    • Drag and drop your files or click “Upload” to choose files through a file selection window.
    • Stay on the page until the files have uploaded successfully.
    • Click “Save & Continue” to proceed to the Deposit Setting page.
  5. Select “American Educational Research Association (AERA) Data Repository” in the “ICPSR Archive Collection” field.
  6. Answer the questions about disclosure risk.
    • Click “Save & Continue” to proceed to the Deposit Agreement” page.
  7. Review, sign, and agree to the terms of the ICPSR deposit agreement and accessibility statement.
    • Click “Submit.”
  8. When your project has been published, you will receive a data citation and DOI.
    • Upon publishing, an automated email with your DOI will be sent to the AERA journal’s production editor so that it can be included in the online publication of your article.
    • The project will be made available in the AERA Journal Data Repository.

If you are an AERA-NSF Dissertation Grant recipient, contact fellowships@aera.net.

If you are an AERA-NSF Research Grant recipient, contact grantsprogram@aera.net.