My institution would like to modify the Restricted Data Use Agreement. How do I do this?

Institutions may request changes to the Restricted Data Use Agreement. A Word version of the Restricted Data Use Agreement can be requested from [email protected]. Your institution’s legal department should create a new Word version with modifications identified using track changes.  Please email the new Word version of the Restricted Data Use Agreement to [email protected] and also provide:

• the title of the study you are applying to access,
• the contact information of your legal representative, and
• the application number assigned to your online application (if you have started an application).

Even if another researcher at your institution has an approved modified Restricted Data Use Agreement with CFData, you must follow the steps outlined above to establish a new modified Restricted Data Use agreement for your application. You can, however, submit a prior modified Data Use Agreement with track changes to [email protected] to begin the approval process outlined above. Please note whether the proposed modifications have already been reviewed and approved by ICPSR to potentially expedite the process. CFData and the University of Michigan’s Office of Research and Sponsored Programs (ORSP) will review the modifications. ORSP will work directly with your institution to negotiate a final Restricted Data Use Agreement.

Please note that the one-hour reporting period for any data security breaches, including breaches of protocol, or violations of the terms of the restricted data use agreement,  is not negotiable as it is a requirement of CFData’s contract with the Office of Planning, Research, and Evaluation within the Administration for Children and Families and extends to all of our data users. This one-hour reporting requirement is mandatory, even for suspected incidents, with a full investigation being conducted by the Investigators and Institutional Representatives in cooperation with ICPSR after the one-hour reporting period. Please notify CFData about suspected or confirmed incidents within one hour through an email to [email protected]. A formal report is not needed to satisfy this one-hour reporting requirement although your institution may choose to follow up with a formal report.

Also, note that requesting modifications to the Restricted Data Use Agreement will add significant processing time to your application and may delay access to the data by several weeks. Thus, we encourage you to consider whether the modifications you are requesting are absolutely necessary. Once approved, you must still either a) upload the final, signed Restricted Data Use Agreement to your application if using the Secure Download access method or b) email it to [email protected] if using the ICPSR Virtual Data Enclave.