North Carolina Integrated Data for Researchers (NCIDR): Merged Behavioral Health Data from Four Publicly-Funded Sources in North Carolina, July 2007-June 2011 (ICPSR 34542)

Published: Mar 11, 2013

Principal Investigator(s):
C. Annette DuBard, North Carolina Community Care Networks, Inc.

https://doi.org/10.3886/ICPSR34542.v1

Version V1

Overview

The North Carolina Integrated Data for Researchers (NCIDR, pronounced "Insider") was funded to develop a robust research data warehouse for storing merged data from four different publicly-funded sources in North Carolina. Community Care of North Carolina maintains this unique database on behalf of the North Carolina Department of Health and Human Services, and facilitates requests for access to integrated behavioral health services data for research purposes. This expanded data set has great value to researchers in North Carolina and elsewhere. The NCIDR warehouse is a unique resource for obtaining the most complete picture of the health services delivered to people with severe mental illness in North Carolina. Few examples of such an integrated warehouse exist anywhere else, and NCIDR makes it possible for researchers and epidemiologists to conduct comparative effectiveness research related to people with these conditions.

The merged data sources include:

  • Medicaid claims and enrollment data for nearly 1 million individuals with MH, DD and SA diagnoses.
  • IPRS (Integrated Payment and Reporting System) -- covers primarily outpatient mental health services for people that do not qualify for Medicaid (approximately 250,000 individuals).
  • HEARTS (Healthcare Enterprise Accounts Receivable Tracking System) -- documents services delivered by inpatient State Mental Health facilities (approximately 25,000 individuals).
  • Piedmont Behavioral Health (Medicaid waiver) -- behavioral health encounter data from Medicaid's capitated arrangement in five counties (approximately 25,000 individuals).

Data are available for four state fiscal years, 2008 through 2011 (7/1/2007--6/30/2011). Each year has three data sets (claims, client, provider) in addition to multiple lookup tables with definitions. Population includes any Medicaid client with a claim that contains any MH, DD or SA (290xx through 319xx) diagnosis at least once in the four year time period, plus all clients appearing in the other 3 data sources. Requests will need to specify required time periods and clearly define the population being studied. Note that individuals dually enrolled with Medicare during months in which they are dually enrolled are excluded.

The data available for future use will include a claims file, a client file, a provider file and multiple lookup files. The claims file contains approximately 83 columns including 30 columns for diagnosis codes. The client file is approximately 78 columns which displays 12 columns each (one for each month in the SFY) for eligibility, enrollment, assigned network, primary care physician and dual status indicator. There are 5 columns in the Provider file. The lookup file will contain tables for every code that requires a description. The data will be parsed into individual state fiscal years.

Data Access

These data are not available from ICPSR. The process for requesting access to the integrated data is detailed on the NCIDR Web site, specifically the Request Process Overview page. Researchers interested in requesting access are strongly encouraged to contact the Director of Evaluation at cjackson@n3cn.org to discuss his/her intent to submit a Request Form. Some may also need to complete the Data Use Agreement if requesting data that are not completely de-identified.

Although IRB approval must be documented prior to release of data, NCIDR will accept applications with conditional IRB approval and researchers may discuss projects with the Director of Evaluation at any stage of development. A Research Oversight Committee (ROC) that includes stake holders from the NC Department of Health and Human Services (DHHS), the NC Division of Medical Assistance (DMA), the NC Division of State Operated Healthcare Facilities (DSOHF), the NC Division of Mental Health, Developmental Disabilities and Substance Abuse Services (DMHDDSAS), the NC Office of Rural Health and Community Care (ORHCC), the Community Care of North Carolina (CCNC) and other community partners will review research requests and grant approval when applicable. Once approved, please note that CCNC must charge a nominal fee of $3,000 to cover costs related to the preparation and transmission of files to the researcher (additional charges may apply depending on the specific programming needs).

DuBard, C. Annette. North Carolina Integrated Data for Researchers (NCIDR): Merged Behavioral Health Data from Four Publicly-Funded Sources in North Carolina, July 2007-June 2011. Ann Arbor, MI: Inter-university Consortium for Political and Social Research [distributor], 2013-03-11. https://doi.org/10.3886/ICPSR34542.v1

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United States Department of Health and Human Services. Agency for Healthcare Research and Quality (R24 HS19659-01)

county

These data are not available from ICPSR. The process for requesting access to the integrated data is detailed on the NCIDR Web site, specifically the Request Process Overview page. Researchers interested in requesting access are strongly encouraged to contact the Director of Evaluation at cjackson@n3cn.org to discuss his/her intent to submit a Request Form. Some may also need to complete the Data Use Agreement if requesting data that are not completely de-identified.

Although IRB approval must be documented prior to release of data, NCIDR will accept applications with conditional IRB approval and researchers may discuss projects with the Director of Evaluation at any stage of development. A Research Oversight Committee (ROC) that includes stake holders from the NC Department of Health and Human Services (DHHS), the NC Division of Medical Assistance (DMA), the NC Division of State Operated Healthcare Facilities (DSOHF), the NC Division of Mental Health, Developmental Disabilities and Substance Abuse Services (DMHDDSAS), the NC Office of Rural Health and Community Care (ORHCC), the Community Care of North Carolina (CCNC) and other community partners will review research requests and grant approval when applicable. Once approved, please note that CCNC must charge a nominal fee of $3,000 to cover costs related to the preparation and transmission of files to the researcher (additional charges may apply depending on the specific programming needs).

2007-07-01 -- 2011-06-30 (Fiscal years 2008 through 2011)

North Carolina Community Care Networks (N3CN) is the organization that is the repository of the administrative data that originated with the four state agencies.

Representatives from the North Carolina Department of Health and Human Services (DHHS), the North Carolina Division of Medical Assistance (DMA), the North Carolina Division of State Operated Healthcare Facilities (DSOHF), the North Carolina Division of Mental Health, and Developmental Disabilities and Substance Abuse Services (DMHDDSAS) supported the development of NCIDR and serve on the Research Oversight Committee (ROC) for approving data requests.

The population of this study was pulled directly from claims data for three of the sources (Medicaid, Piedmont Waiver and IPRS) and billing data for the fourth source (HEARTS).

The population of this study includes clients living in North Carolina that have one or more diagnoses for mental health, developmental disabilities, or substance abuse.

Individual claims and/or visits at the client level with specific diagnoses. The individuals are all residents of North Carolina.

The data for three of the sources, MMIS, IPRS, and Piedmont, are administrative claims data. However, the fourth source, HEARTS, contains billing information along with the visits (admissions) and diagnoses.

administrative records data

clinical data

medical records

Not applicable.

2013-03-10

2013-03-11

Not applicable.

Notes

  • The public-use data files in this collection are available for access by the general public. Access does not require affiliation with an ICPSR member institution.

  • One or more files in this data collection have special restrictions. Restricted data files are not available for direct download from the website; click on the Restricted Data button to learn more.

  • The citation of this study may have changed due to the new version control system that has been implemented.
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AHRQ Multiple Chronic Conditions Research Network

This study is provided by the AHRQ Multiple Chronic Conditions Research Network.