Share Data sponsored by the
National Institute of Justice

Submission Guidelines

Each NIJ award that involves data collection includes a special condition requiring the data to be deposited in a public archive at the conclusion of the project. The following items are required for deposit:

  1. Data (de-identified) and documentation (as described in each of the following depositing guidelines):
  2. Data Archiving Plan
  3. IRB approved protocol
  4. Privacy Certificate
  5. Human Subject Consent form(s)
  6. Final Report (for grant awards made prior to Fiscal Year 2014) or journal article (for grant awards after Fiscal Year 2014)
  7. Data Submission Checklist (pdf 240K)

NACJD staff will review the deposit for completeness and provide a written report to NIJ within two weeks. Depositors must abide by the guidelines provided or they may need to provide additional data or documentation pursuant to NIJ's requirements before NIJ releases the depositor's institution from the special condition regarding depositing research data at NACJD.

Depositing Data

The online deposit form facilitates the secure upload of files via a Web browser, enables the depositor to describe the data collection being deposited and establishes the terms and conditions of the data transfer. Depositors are encouraged to use their ICPSR MyData account to deposit data. If you do not have a MyData account, you will be prompted to create one. Accounts are at no charge and offer several user-friendly features.

Deposit Form for NIJ Awardees

For any materials that cannot be uploaded, contact NACJD

Preparing, Archiving, and Accessing NIJ Data

This webinar was broadcast on August 20, 2014 and described the NIJ archiving requirements and the different phases of the data archiving lifecycle. Also covered were the logistics of depositing data for archiving at NACJD.


Part One: Human Subjects, Confidentiality and N I J Archiving Requirement

Part One:
Human Subjects, Confidentiality & NIJ Archiving Requirement

Part Two: Overview of I C P S R and N A C J D

Part Two: Overview of ICPSR and NACJD

Part Three: N A C J D Data Archiving Lifecycle

Part Three: NACJD Data Archiving Lifecycle

Part Four: Depositing N I J Data on the N A C J D website

Part Four: Depositing NIJ Data on the NACJD website

Part Five: Post Deposit and Using the N A C J D Website

Part Five: Post Deposit & Using the NACJD Website

Image Link to PDF file

Associated slides are available for download (pdf 1.4MB)