The Source for Crime and Justice Data

Florida's Criminal Justice Workforce Research Information System, 1985-1996 (ICPSR 2542) RSS

Principal Investigator(s):

Summary:

This project sought to prove that research files could be created through the extraction of personnel management systems data. There were five goals associated with designing and creating the Florida Criminal Justice Workforce Research Information System: (1) to extract data from two transaction management information systems, which could then be used by researchers to describe and analyze the workforce that administers justice in Florida, (2) to pilot test the concept of developing a new research information source from existing data systems, (3) to forge partnerships with diverse criminal justice agencies having a mutual need to understand their respective workforces, (4) to design research files to enable internal and external researchers to utilize the data for analytical purposes, and (5) to describe the methodology used to create the workforce information system in sufficient detail to enable other states to replicate the process and develop their own criminal justice workforce research databases. The project was jointly conceived, designed, and completed by two state-level criminal justice agencies with diverse missions and responsibilities: the Florida Department of Law Enforcement (FDLE) and the Florida Department of Corrections (FDC). Data were extracted from two personnel management systems: the Automated Transaction Management System (ATMS) operated by the Florida Department of Law Enforcement, which contains data on all certified law enforcement, correctional, and correctional probation officers in Florida (Part 1), and the Cooperative Personnel Employment System (COPES) operated by the Department of Management Services, which contains data on all state employees (Part 2). Parts 3-5 consist of data extracted from Parts 1 and 2 regarding certification status (Part 3), education (Part 4), and training (Part 5). Two demographic variables, race and sex, are found in all parts. Parts 1 and 2 also contain variables on employment event type, employer type, position type, salary plan, job class, appointment status, and supervisor indicator. Part 3 variables are certification event type and certificate type. Part 4 variables include degree earned and area of degree. Part 5 includes a variable for passing or failing training certification.

Access Notes

  • These data are freely available.

Dataset(s)

WARNING: This study is over 150MB in size and may take several minutes to download on a typical internet connection.

DS0:  Study-Level Files
Documentation:
DS1:  Automated Transaction Management System (ATMS) Employment Data - Download All Files (73.8 MB)
DS2:  Cooperative Personnel Employment System (COPES) Data - Download All Files (1,009.4 MB) large dataset
DS3:  Certification Status Extract Data - Download All Files (7 MB)
DS4:  Education Event Extract Data - Download All Files (1.8 MB)
DS5:  Training Event Extract Data - Download All Files (39 MB)

Study Description

Citation

Florida Department of Corrections. Bureau of Planning, Research, and Statistics. FLORIDA'S CRIMINAL JUSTICE WORKFORCE RESEARCH INFORMATION SYSTEM, 1985-1996. ICPSR version. Tallahassee, FL: Florida Department of Corrections, Bureau of Planning, Research, and Statistics [producer], 1998. Ann Arbor, MI: Inter-university Consortium for Political and Social Research [distributor], 2000. http://doi.org/10.3886/ICPSR02542.v1

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Funding

This study was funded by:

  • United States Department of Justice. Office of Justice Programs. National Institute of Justice (94-IJ-CX-0024)

Scope of Study

Subject Terms:   correctional officers, criminal justice system, information management, information systems, law enforcement agencies, personnel management, personnel records, police officers, probation officers

Geographic Coverage:   Florida, United States

Time Period:  

  • 1985--1996

Date of Collection:  

  • 1996

Unit of Observation:   Individuals.

Universe:   All criminal justice employees in Florida in 1996.

Data Types:   administrative records data

Data Collection Notes:

(1) The last record of each of the data files for Parts 2-5 ends in the middle of the record. ICPSR was unable to verify the correct case counts for these files with the principal investigators. (2) The user guide and codebook are provided by ICPSR as a Portable Document Format (PDF) file. The PDF file format was developed by Adobe Systems Incorporated and can be accessed using PDF reader software, such as the Adobe Acrobat Reader. Information on how to obtain a copy of the Acrobat Reader is provided on the ICPSR Website.

Methodology

Study Purpose:   For decades, researchers have been using data relating to offenders, sentencing, and criminal justice processes that are extracted from various types of management information systems. This project sought to prove that similar research files could also be created through the extraction of personnel management systems data. There were five goals associated with designing and creating the Florida Criminal Justice Workforce Research Information System: (1) to extract data from two transaction management information systems, which could then be used by researchers to describe and analyze the workforce that administers justice in Florida, (2) to pilot test the concept of developing a new research information source from existing data systems, (3) to forge partnerships with diverse criminal justice agencies having a mutual need to understand their respective workforces, (4) to design research files to enable internal and external researchers to utilize the data for analytical purposes, and (5) to describe the methodology used to create the workforce information system in sufficient detail to enable other states to replicate the process and develop their own criminal justice workforce research databases.

Study Design:   The project was jointly conceived, designed, and completed by two state-level criminal justice agencies with diverse missions and responsibilities: the Florida Department of Law Enforcement (FDLE) and the Florida Department of Corrections (FDC). Data were extracted from two personnel management systems: the Automated Transaction Management System (ATMS) operated by the Florida Department of Law Enforcement, which contains data on all certified law enforcement, correctional, and correctional probation officers in Florida (Part 1), and the Cooperative Personnel Employment System (COPES) operated by the Department of Management Services, which contains data on all state employees (Part 2). Parts 3-5 consist of data extracted from Parts 1 and 2 regarding certification status (Part 3), education (Part 4), and training (Part 5).

Sample:   Unknown.

Data Source:

administrative records data from the Florida Department of Management Services and the Florida Department of Law Enforcement

Description of Variables:   Two demographic variables, race and sex, are found in all parts. Parts 1 and 2 also contain variables on employment event type, employer type, position type, salary plan, job class, appointment status, and supervisor indicator. Part 3 variables are certification event type and certificate type. Part 4 variables include degree earned and area of degree. Part 5 includes a variable for passing or failing training certification.

Response Rates:   Not applicable.

Presence of Common Scales:   None.

Extent of Processing:  ICPSR data undergo a confidentiality review and are altered when necessary to limit the risk of disclosure. ICPSR also routinely creates ready-to-go data files along with setups in the major statistical software formats as well as standard codebooks to accompany the data. In addition to these procedures, ICPSR performed the following processing steps for this data collection:

  • Standardized missing values.
  • Checked for undocumented or out-of-range codes.

Version(s)

Original ICPSR Release:  

Version History:

  • 2006-03-30 File CB2542.ALL.PDF was removed from any previous datasets and flagged as a study-level file, so that it will accompany all downloads.
  • 2005-11-04 On 2005-03-14 new files were added to one or more datasets. These files included additional setup files as well as one or more of the following: SAS program, SAS transport, SPSS portable, and Stata system files. The metadata record was revised 2005-11-04 to reflect these additions.

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